Original Days (ORG)

UPLOADING DATA

Before moving forward with creating a TNJ, make sure that you have loaded data into the job first. If you do not remember how to load data into the job using Dorian Ops, review the documentation here:

Data Uploading Process

CREATE CAMERA CARDS

After you have loaded data into a job, navigate to the "Details" tab of the job on Dorian Ops, then click on "Job Details" and from the drop-down select
"Print Camera Cards"

We want to start this process before we start creating the TNJ so that we aren't waiting for the camera cards to finish generating.

After you have clicked on the print camera cards button, you will be brought to this screen. This is where you will download the camera cards file to your computer.

Because of technical limitations, you will need to reload the page (CTRL + R) in order to see the camera cards download.4

You should not have to wait more than 10 seconds for a file with under 500 subjects. Larger data sets will take longer to generate.

If you reload the page multiple times and do not receive camera cards, try hitting the "Print Camera Cards" button on the "Details" tab again.

EXPORTING TNJs

Open Job

Open job in UG Timestone database

Copy and Paste Job ID from work order or Salesforce

Select Mascot

Within the Job information panel, select file for mascot logo
All Mascots can be found at: \\nas\GROUPS\ID Card Department\Current\id_designs\mascots
- Add shortcut to this folder on your desktop

Populating IDCUSTS for Staff

Open the STF folder and navigate to the Populate field menu (Edit>Populate field)
Begin sequence at 9001
Prefix with School Code + current year + next year
Check box to only populate selected folder
Click OK when finished

**Always populate Staff IDCUSTs before Students**

Populating IDCUSTS for Students

View subjects in All and navigate to the Populate field menu. (Edit>Populate field)
Begin sequence at 1001
Prefix with School Code + current year + next year
Un-Check box to only populate selected folder
Click OK when finished

**IDCUSTs identify subjects across multiple photo-days. Subjects will retain the same IDCUST throughout their original, makeup and retake days**

Export TNJ

Select File>Export to TNJ file
Save the TNJ as "Job ID_ORG" to your desktop
NOTE - We only want to select "Include offer". The checkboxes at the bottom are important as we do not want those other options checked. Once you do this the first time you should not have to do it again.

Preparing TNJ

Open TNJ

Select File>TNJ File>Open TNJ File
Open TNJ from previous step

Detail Fields

Select Edit>Fields…
Change the unique field attribute to none for the IDCUST field
SAVE

Manually Exporting Camera Cards

**The following steps should not be saved to the TNJ file**

Populating Image_ID for Staff

Open the STF folder and navigate to the Populate field menu

(Edit>Populate field)

Begin sequence at 4001
No prefix
Check box to only populate selected folder
Click OK when finished

Populating Image_ID for Students

Refer to Camera Card Sort on Work Order and click the header in All to sort subjects appropriately.
Navigate to the Populate field menu (Edit>Populate field)
Begin sequence at 1001
No Prefix
Un-Check box to only populate selected folder
Sort by Image_ID to double check that it matches camera card sort
Click OK when finished

**Image_IDs dictate the order camera cards are printed, make sure to refer to Camera Card Sort before populating**

Create Item Sheet

Select Mode>Item Sheets
Select New Item Sheet Icon
Select All folders then Next>

Camera Cards

Choose Camera Card Template, Next> and then Finish
Select print and choose the item sheet for the camera cards
Close job without saving

Default Camera Card Settings

Dropping to Drive

Archive TNJ/Cam Cards

Rename the camera card PDF: Job ID_ORG_Cam Cards
Move TNJ and PDF to their designated folder in 3-Completed TNJ \\nas\groups\Data Entry\3-Completed TNJ\

*Make sure to CUT and Paste or hold Shift while dragging and dropping to MOVE files*

Drop to Drive

Navigate to the School's Onsite folder on Google Drive
- This can be found by searching for the School Code on Drive

Drag and drop TNJ to this Google Drive folder

Sign/Date work order
Mark TNJ On Drive on Data Chase