COMPOSITES

Account Details

• • Navigate to the Undergraduate section of the Account's Details page

  • Select Active Fall Group

  • Choose a UG Group Type:

    • Composite (Vertical)

    • Composite (Horizontal)

    • Composite (Vertical/Comp for Every Student)

    • Composite (Horizontal/Comp for Every Student)

    • Composite (Vertical/No Proof)

    • Composite (Horizontal/No Proof)

    • Individual Composite (Horizontal)

    • Individual Composite (Vertical)

    • Individual Composite (Vertical/Comp for Every Student)

    • Individual Composite (Horizontal/Comp for Every Student)

    • Individual Composite (Horizontal/No Proof)

    • Individual Composite (Vertical/No Proof)

  • Composite Proof Type - Electronic

  • Composite Contact – Usually the photo contact but you can add a different contact here if needed.

Jobs 

• • Set up both original and retake day as Undergraduate/Composite 

  • Request updated data for retake days for all composite schools

  • If a composite school does not have a retake day, add a job note to the original day "No RTK day – Start composites process after ORG day"

Service Items

• • For 8x10 class composites and staff composites produced after an Undergraduate/Composite job, you do not have to enter any service items 

  • The “Composite Copies” service item can be added to a school to indicate any special notes that need to be communicated to the composite team (ex. Composites for grades 6-8 are all grade level)   

  • For larger prints select the Composite Board (Size) (frame or no frame) service item. This is typically for a staff composite or grade level. 

Proofing a composite

• Within the email, click "Go to proof" button

• A welcome screen will pop up explaining the steps for proofing and the corrections to look for. Once read, click “OK” to continue. 

• At the top of the screen, you will see two buttons. 

  • Click “Add comment” to request corrections

  • Click "Make a decision" to mark  as “Approved” or "Approved with changes"

Resending a composite

• Login to ProofHQ under your credentials

• Navigate to the appropriate branch and then school

• From the list of composites, click the three dots on the far right 

• Click “Message”

• Select the recipient and customize the message to be sent with the link

Sending the composite to a new contact

• Login to ProofHQ under your credentials

• Navigate to the appropriate branch and then school

• From the list of composites, click the three dots on the far right 

• Select "Share" 

• Enter the new recipient's email address

• Select the role you would like them to have:

  • Read-only

  • Reviewer

  • Approver

  • Reviewer & Approver

• Select when this individual will receive email alerts. 

• Click “Set a deadline” to set a proofing deadline 

• Click “Add a custom message” to type a custom message to your contact or update the current message being sent

• Make sure to select the previous recipient and change their role and Disable email alerts. 

Requesting a composite correction after proofing has been completed

• Once the composites have been pulled from Proof HQ any additional changes will need to be requested via email to Lindsay Turner

• When making a composite correction request use the following template: 

School: 

Retake Job ID: 

Teacher:

Correction: 

Reprint: 

Ship to:

• Composite corrections are time-consuming and costly. First attempt to only reprint for the student affected. 

• Remember to have the principal book reprinted if appropriate 

Proof Completion Process

• Composite jobs are tracked using a shared spreadsheet with the lab Composite Progress Tracking

• Once all proofs for a school are complete, the OM will mark it as "done" on their specific branch tab which will automatically add it to the Lab Use tab

• Check-in will monitor the Lab Use tab and check the job in to start the correction process

• If you have any changes once the composite is marked as "done" you will need to email Lindsay Turner