EQUIPMENT

Golf Bag

• 2 PLM Umbrellas

• 1 Tripod

• 1 Crossbar

• 5 Stands

• Green Screen Carpet

• 1 Green Screen

• 1 Yoga Block

• 4 Clamps

• 1 Tape Measure

Light Tub

• 3 Lights

• 2 Extension Cords

• 2 Surge Protectors

• 1 30° Grid

• 1 Barn Door

Camera Bag

• Camera

• Laptop

• Computer Cords

• 3 Remotes

• 1 Transmitter

• 1 Light Meter

• 1 Battery Charger & Extra Battery

• 1 WB Card

• 1 Barcode Scanner

• Background stands 7’ apart

• Background stands to carpet is 30”

• Background stands to Main Lights is 9’

• Tripod 13’ from background stands (center-align using dotted line on carpet)

• Main Light height is 64” 

• Slash Light height is 70”

• Green screen - moved to new vinyl material

• No wrinkles

• 4 clamps for vinyl

  • At the top

  • 2” from the floor on the front of the legs

  • Attach the green screen to the floor with velcro

• Meter Settings - Flash Mode, ISO 100, SS 125

• Meter held at 48”

  • • Pointed at camera 

    • Held at subject’s far right shoulder for Slash Light

• Main lights - F5.67 (height 64")

• Fill light - F4.07 (height 50")

• Main & Fill light metered together  - F8.0

• Slash light with grid and barn doors - F5.6 (height 70")

• Lower the main & fill lights for shorter subjects. The bottom of the light must always be below the subject’s chin.

General

• Go to File > Setup

• Under Camera, select EOS II

• Check:

  • Confirm image discarding

  • Confirm /%D details overwrite

  • Provide feedback for scanned barcodes

Image Processing

• Select Image Processing from the top of the Setup screen

• Set Rotate/Mirror to 90 degrees

Guides for PP

• Select Guides at the bottom of the Setup screen

• Check Simple Guide

• Set Ratio 1:1

Camera

• Go to Camera > Settings

• Check Save copy of images to camera card

WHITE BALANCE - CANON ONLY

Frame 1

• Fill frame with the target card. 

• Focus on the cross-hair in the middle of the white circle and take the picture. 

• View Histogram. Make sure you see three distinct spikes and no highlight alerts.

• Use the WB button to change from K5400 to CUSTOM (flower symbol). 

• Press the MENU button and scroll to Custom WB (on LCD screen). 

• It will ask you to select a frame - select Frame 1.

Frame 2

• Fill frame with the target card. 

• Focus on the cross-hair in the middle of the white circle and take the picture.

• Compare Frames 1 and 2. There should be a shift in the color temperature, with Frame 2 having the more true color.

PERSONALITY PORTRAIT PROCESS

Only students that have placed an order (either online or via envelope) are photographed

PP Plus CG 

• Schedule

  • Have the schedule open on your computer or phone

  • As classes come down, highlight the row in yellow

  • This allows the office to monitor our progress, as well as your office/branch manager

• Before photographing anyone your first image should be a photo of the job

• Take CG photos first and then PP photos

• Have helpers collect group ONLY envelopes (careful of a la carte items)

• Have kids hold onto any envelope requiring a personality portrait during CG photo

• Ask anyone holding an envelope to head to the PP photographer after the group photo

• Call out anyone from the online order report with a Personality picture to get a photograph taken.

• All envelopes must get scanned in including group only.  Scan all of the group only envelopes on one PP Unit.

Personality Only

• Schedule

  • Personality only jobs won't have a schedule on Drive unless we have been asked to photograph the entire population

  • Parent helpers or office staff will call each class down, typically in order by grade

• Personality only events will not have a schedule on Drive. Parent helpers will visit each classroom and escort students 

• Look up student information by Last Name in CapturePost

  • Make sure the teacher and grade match as well.

• Call the student by name to make sure you have the correct card

• Scan their envelope - Keep envelopes in order

• Take their picture - make sure you have a good one

• Hit Ctrl+S

• Slate approximately every 50 frames. This makes it easy to locate/fix any mistakes.

• Hit Ctrl+N to create a new subject file

• Select the correct folder for the student

• Enter student’s Last Name, First Name, Student ID, and Grade (possible others: sort, teacher, etc.)

• Select the correct folder

  • Select Slate folder for Slates

  • Select ZNA folder for Duplicates

  • Use preloaded data for the first order then hit Ctrl+N and select the ZNA folder for the second order

SCANNING PERSONALITY ENVELOPES

For CG/PP shoots, scan all envelopes into PP TNJ

• Keep the envelopes in order

• Set the lookup on the computer to [name] 

• Always verify student by teacher name as well

• Scan PP envelopes when students get their individual photo taken

• Scan CG envelopes while waiting for the next class to arrive or during a break in the schedule

• Photographers check the Online Order Report as each class comes down to see who needs an individual photo.

• The lab starts pulling reports at 7:00 am PST and uploads to each branch's Online Order Report Drive folder as a Google Sheet.

• MST branch reports are pulled first followed by the other branches alphabetically

• This process takes about 45 minutes to complete for all shoots across all branches

• The data is grouped by teacher and organized alphabetically and includes: student name, teacher and package ordered

• Online Ordering closes at 9:00 am (Time Zone Specific) and a 2nd report is pulled with remaining orders starting at 9:00am PST.

• The second list will be added to the first list by your Office Manager and labeled Late in the far left column. If this has not been completed by 10:00am PST, reach out to your OM.

• Photographers highlight students in yellow to indicate who has taken an individual photo

• At the end of the day, photographers must add notes for any students who missed their individual photos (i.e. absent)

Two-day shoots

FIRST DAY

• Run initial morning report

• At 9:00, the second report will be added by your OM and labeled late in the far left column

SECOND DAY

• At 9:00am PST, the gallery will close

• The OMs will add in any new orders and label "2nd Day" in the far left column

2023-2024 Spring Price Sheets

• Make sure to check the job summary for your event for the correct spring price sheet

• PA1 = Personality with Groups

• PA0 = Personality only

• GA = Groups only